Track Every Dollar Spent onMaterials
"I found a receipt in my truck from 6 months ago. $1,200 in parts. No idea what job it was for or if we even billed the customer."
Material Costs Tracked
Surprise Expenses
To Create a PO
Your Competitor Knows Their Numbers
While you're guessing at job profitability, they're tracking every dollar. They know which jobs make money. They're underbidding you where it matters and out-profiting you everywhere else.
The Hidden Costs Eating Your Profits
Untracked material spending is one of the biggest profit leaks in field service businesses.
No Paper Trail
Materials bought but no record of what, when, or for which job. Receipts lost in truck cabs and pockets.
Supplier Confusion
Techs buying from whoever's closest, not who has the best pricing. No consistency, no leverage.
Budget Overruns
Job costs explode because material spending isn't tracked until after the fact. Profit margins shrink.
Reconciliation Nightmare
Matching receipts to jobs takes hours at month end. Something always doesn't add up.
Unauthorized Purchases
Anyone can buy anything without approval. No control over spending until the credit card bill arrives.
Commission Complications
Techs paid on revenue, but material costs aren't factored in. You're paying commission on parts you bought.
Take Control of Material Spending
Create Purchase Orders
Professional POs tied to specific jobs. Document exactly what materials are needed before anyone buys.
Vendor Management
Track preferred suppliers and their pricing. Know where to get the best deals on what you buy most.
Approval Workflows
Require manager approval for purchases over a certain amount. Control spending before it happens.
Job Cost Integration
See exactly what materials went into each job. Calculate true profitability including all costs.
Receipt Upload
Attach photos of receipts and invoices to POs. Everything in one place for easy reference and tax time.
Category Tracking
Organize purchases by type — equipment, supplies, materials. See where your money goes each month.
Why Purchase Tracking Matters
Know Your True Costs
Track every dollar spent on materials per job. Make pricing decisions based on real data, not guesses.
Control Spending
Set approval thresholds so big purchases require sign-off. Catch problems before they hit your bank account.
Improve Job Profitability
When you see material costs per job, you can identify which jobs make money and which don't.
Save Hours on Bookkeeping
No more matching loose receipts to jobs. Everything's organized and ready for your accountant.
The Math on Untracked Materials
One simple system to track purchases could fund a new truck.
From Receipt Chaos to Complete Visibility
Know exactly what every job costs. Every time.
Common Questions
Ready to Control Material Costs?
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